Imaging Made Simple

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Since 1994 Content Management System Video Tour

Fast track basics of what, why, how, and who.

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Since 1994, our customers (including the Department of Defense with thousands of users) have enjoyed the simplicity and affordability IMS offers.  You, too, can experience this simple-to-use database and our top notch support.

Workflow or Route

The existing e-mail server is used to communicate with users, so they may either review or perform a specific task for a digital document.  Return receipts and timed responses can be set by the Document Workflow Manager, and a conditioning table can be used to remind a user of their requested task.  If a user receives an email request and does not respond in a timely manner, the task can be redirected to an alternate user.  These features greatly increase productivity by automated processes; this reduces time spent hunting down documents and calling on individuals to either discover where a document is in the process or encourage an individual to complete their task.

Workflow’s allow for documents to automatically be copied, deleted, or moved based on a predetermined set of rules.  The Document Workflow Manager uses rules to create the routing protocols and conditions.  Workflow’s also allow for on-the-fly routing of documents and information through its folder structure and its system security to encounter any changes that may arise mid-stream in a project.

Every office is different, even within the same industry.  Managing information is unique to the people who have developed their own personal processes.  A Workflow can either compliment your current processes or help to improve your processes.  Converting hard copy documents and managing electronic files within a Workflow program will improve how you currently handle this information.  A Workflow process can be developed for your office as an independent program or an integrated program with IMS.  Contact your IMS Authorized Reseller for more details.

IMS offers a basic workflow system.  Scripts or 3rd party solutions can enhance the IMS Workflow features.  Consult with your Authorized Reseller to construct your specific needs and if there will be any additional costs or 3rd party requirements.

A workflow can automatically notify pre-determined users of specific imaging system events, which are preset by the Document Workflow Manager.  Also, groups are established to maintain many users.  Once a group has been created, a user can be deleted from the server or removed from the group, and new users can always be added.  Not all users have to be included in every project created by the Document Workflow Manager.  Continue below: