Fast track basics of what, why, how, and who.
Since 1994, our customers (including the Department of Defense with thousands of users) have enjoyed the simplicity and affordability IMS offers. You, too, can experience this simple-to-use database and our top notch support.
We offer a multitude of information to help you make a decision; let us know if you can’t find what your looking for.
An ROI (return on investment) can be realized within only a few months in some cases and up to a year in others. Let us help you determine a realistic ROI for your unique office.
Check out our simplistic illustration of how our system can work for you.
Looking for a more technical explanation of what a Document Management System is?
As a document and a content management system continues to become more popular, they have become a must have in some fields, especially those in very litigious environments.
You can easily manage content manually using our Document Management System or Content Management System called IMS. This web page is offering ideas for creating automated systems so that nothing is missed and man hours are minimized.
With any or all of the above captured data, special information is retrieved concerning the who, what, when, where, and why an electronic file was created, moved, emailed, faxed, etc.
This gathered information can be used for internal purposes, multi-level archival, security, or litigation requirements.
Once your paper documents are scanned someone will type into the index fields the appropriate data. This data can be automatically captured in some cases. If you have control over how this document is created, whether your own in house documentation or another agencies, you can request to apply bar codes on the front or back side of the document. We have used bar codes from the beginning, helping our customers save a lot of labor costs and increase accuracy. Bar codes are simple to implement and relatively low cost to own and maintain.
Please note: most automation processes are not an out-of-the-box solution requiring custom scripting or even 3rd party applications
There may be opportunities to receive electronic files containing metadata. It is easy to set up IMS to input this metadata within the appropriate index fields.
Another method to automatically insert data within index fields is to import data from other databases used in your office. As long as you have at least one search field populated, the remaining search fields can be mapped to other data sources including databases or spreadsheets.
The electronic pen technology can help reduce the quantity of paper you produce, especially if using multi part forms. It can also eliminate the need to actually scan the paper once it is ready for filing. The electronic pen will record everything written on the paper and send an exact replica to your computer or IMS. Many, if not all of the index fields within IMS can be automatically populated, reducing the need for a human to manually index the document.
Tablets have become a great tool in the office. The tablet helps achieve your paperless office goals more effectively and efficiently. Any forms can be accessed on a tablet. Forms within a tablet can have data pre- populated by pulling data from other data sources. Drop down options ensure accuracy and offer the user a quick answer from which to select. Other fields may require mathematical equations which are produced faster and more accurately than a human. Interaction with a tablet collects information and can transmit information in real time, offering lightning speed response times versus conventional paper methods. Many more advantages can be achieved when using a tablet solution to replace your paper documents; contact us to learn more.
|How does IMS work?|
|What is IMS|
|Database vs. Server|
|Illustration of IMS|
|IMS - SMALL OFFICE 4.0|
|IMS - ENTERPRISE 4.0|
|IMS - CLOUD|
|College & University|
|Schools & Districts|
|Law Office or Legal Firms|
|State or Local Government|
|Records Management (continued)|