Imaging Made Simple

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Since 1994 Content Management System Video Tour

Fast track basics of what, why, how, and who.

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Since 1994, our customers (including the Department of Defense with thousands of users) have enjoyed the simplicity and affordability IMS offers.  You, too, can experience this simple-to-use database and our top notch support.

A wide variety of organizations use Imaging Made Simple.  From a one person office to thousands of users within one organization. IMS is completely customizable or scaleable to fit your exact needs.  Since our customers are so very different, you may find only a few points below to be your most compelling reasons to choose IMS as your trusted information database repository.

Benefits when using a Document Management System

Additional Learning

Benefits of a DMS

Realistic ROI

We offer a multitude of information to help you make a decision, let us know if you can’t find what your looking for.

Illustrate how it works

Definition of a DMS System

An ROI (return on investment) can be realized within only a few months in some cases and up to a year in others.  Let us help you determine a realistic ROI for your unique office.

Sometimes pictures can illustrate better than words what we are trying to accomplish.

Looking for a more technical explanation of what a Document Management System is?

Legal Insight

As a document and a content management system continues to become more popular, they have become a must have in some fields especially those in very litigious environments.

Intellectual Information Concerns

Most commonly, people expect a Document Management System (DMS) to help protect their most precious information from fire, water, theft, catastrophic weather conditions, or terrorist acts.  A Content Management System (CMS) can also be used for long-term preservation or to purge documents/content based on retention requirements.  A reputable DMS should offer an open-platform architecture so that you are truly the owner of your own information.  Many offices will produce multiple copies of the same documentation within their company, but this excessive copy and printing should significantly reduce duplication after implementing a DMS.  You can now have peace of mind knowing all these wonderful benefits including most of all who did what and when (Audit Trail) for the ultimate assurance or maybe insurance.

Unique Features

A CMS should offer fast search & retrieval of documents or information, and allow for an easy or basic search to very specific detailed search (database query type search).  It is of the utmost importance to ensure that a document’s integrity is not compromised; preventing unauthorized access and alterations with use of predetermined user access security features.  In addition to multiple people with access to the database from anywhere in the world (ie:  server based, web viewer, connect to pc, or back-up to CD/DVD/USB Drive/HD), users can access the same content or document simultaneously.  The most desired user features offer the ability to apply annotations, notes, images, stamps, and more to a Document; as just overlays on the document allowing the removal at any time if the user has the security rights to do so.

Overall Office Improvements

When implementing a CMS, certain processes will simply improve.  Take for instance, customer service will have instant and real time access to time sensitive content when needed.  Customer service performs faster without delay of calling other departments, retrieval from additional databases, walking to a file cabinet, or the very worst driving to an offsite storage unit.  The typical misplaced or misfiled documents will significantly be reduced.  Similarly, speeds can also be achieved in some cases with billing departments.  Reduced overhead costs, including physical storage space and supplies (file cabinets, boxes, file folders, etc.) are achieved over time if not instantly.  Increase employee productivity; reduce redundancies and workload, while increasing employee satisfaction and morale are all wonderful experiences once a DMS is fully implemented.  Don’t forget your customers or clients ability to now access certain content via VPN or Web Viewer.