We offer a multitude of information to help you make a decision, let us know if you can’t find what your looking for.
There are a multitude of benefits to justify a Document Management System. Click here to see which ones resonate most with you.
Technology has made scanning paper documents easier these days. There are serious limitations to consider if planning to only scan to a PC or server, rather than an actual database.
Looking for a more technical explanation of what a Document Management System is?
As a document management and a content management system continues to become more popular, they have become a must have in some fields especially those in very litigious environments.
Check out this easy to understand illustration of how a Document Management System works.
Copyright © 2013 Imminent Technologies, Inc. All rights reserved. Usage of this site constitutes acceptance of our. Vestibulum | Sed vulputate
Fast track basics of what, why, how, and who.
Since 1994, our customers (including the Department of Defense with thousands of users) have enjoyed the simplicity and affordability IMS offers. You, too, can experience this simple-to-use database and our top notch support.
In today’s market, competition has driven companies to handle more accounts for less profit. With an increase in communications by email, web, and fax, business is no longer limited to just a small geographical area. Everyone’s workload has increased, including the accounting departments. When trying to meet today’s legal and financial requirements, using a document management system can reduce time spent looking for records stored off-site and can prevent misfiling or losing information all together.
- Running out of filing space
- Slow collections of accounts receivable
- Time consumed by searching for documents or information
- Department codes of general ledger numbers must be available at all times
- Provide perfect documentation
- Email and strict documentation rules have to be enforced due to the Sarbanes-Oxley Act of 2002
- Retention requirements can be up to 10 years or longer when considering product liability issues or contractual disputes
- Close or finalize an invoice within a reasonable time frame and potentially receive an early payment from a supplier
- Sometimes many hands are required to approve an invoice; this raises many questions or discrepancies, which only prolongs the process for payment
- Commuting long distances to filing cabinets or offsite storage sites to obtain dated insurance policies, employee reports, inter-company expenses, etc.
- Better cash flow
- Improved accuracy
- Simultaneous access to information
- Qualify for early payment discounts
- Compliance with legal requirements
- Resolve matters quickly and efficiently
- Drastically simplify preparation for audits
- Conserve time and increase accuracy and accountability within a department
- Considerable motivation and job satisfaction growth
- Shorten time between invoices arriving and finally getting paid
- Better organization of internal processes, which improves security and efficiency
- Access information within seconds, while abolishing objections or disputes during the first phone call with a customer/vender
- Control all documents and documentation within one repository software management system
- Minimize calls, faxes, and emails from other departments or clients who are requesting information by giving access, with user permission rights, to view records/information
Type of Documents to File:
- Detailed reports, customer purchase orders, internal contract review forms, original drawings & sketches, and material lists
- Revised orders and reports
- Corresponding accounting department records found in the closed order files----invoices, packing slips, bills of lading, freight bills, and financial reports