You are reviewing Topic 3 of 4 in ROI & Cost Savings
Quick Document-Handling Savings Calculator
Quick Document-Handling Savings Calculator
An interactive calculator estimating the annual labor value of document handling and the potential value of recovered time. No contact information required.
Use your own numbers to estimate the annual labor value of your document handling and the potential value of time a document management system might recover. The calculator works without contact information. The defaults are editable hypothetical assumptions, not established averages or guaranteed IMS results — feel free to use lower or higher values that reflect your own operations.
Your assumptions
People who file, retrieve, or search for documents.
Individual filing or retrieval activities per person per day, not necessarily unique documents.
Time to file or retrieve a single document. Editable assumption, not an established average.
Wages plus estimated employer payroll taxes, benefits, insurance, paid leave, and related costs, per hour. Editable assumption, not a national average.
Typically around 250 for a 5-day week.
Your own hypothetical estimate of how much handling time could be reduced. 0 to 100. Not a guaranteed IMS result.
Estimated results
Current annual document-handling hours
Employees × activities/day × minutes/activity × workdays ÷ 60
1,041.7 hrs
Current annual labor value of that handling
Annual hours × loaded hourly cost
$26,041.67
Potential annual hours recovered
Current hours × reduction %
520.8 hrs
Potential annual labor value of recovered time
Recovered hours × loaded hourly cost — potential productivity value, not automatic cash savings
$13,020.83
Equivalent hours per month
Recovered hours ÷ 12
43.4 hrs/mo
These results estimate the potential productivity value of employee time that document handling currently consumes. They are not guaranteed payroll savings, cash savings, or IMS performance results. Recovered labor value represents time that could be redirected to other work; it becomes actual cash savings only when it reduces labor costs such as hours paid, overtime, or a hire avoided. See Understanding Document Management ROI for the difference between hard-dollar savings and soft-dollar productivity benefits.
For a fuller picture that includes direct costs, estimated investment, realization, and first-year ROI, try the Detailed ROI Assessment.