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There are a multitude of benefits to justify a Document Management System. Click here to see which ones resonate most with you.
Technology has made scanning paper documents easier these days. There are serious limitations to consider if planning to only scan to a PC or server, rather than an actual database.
Looking for a more technical explanation of what a Document Management System is?
As a document management and a content management system continues to become more popular, they have become a must have in some fields especially those in very litigious environments.
Check out this easy to understand illustration of how a Document Management System works.
Fast track basics of what, why, how, and who.
Since 1994, our customers (including the Department of Defense with thousands of users) have enjoyed the simplicity and affordability IMS offers. You, too, can experience this simple-to-use database and our top notch support.
Assurance that your organization is running as efficiently as possible requires an open mind to focus on, not only the big picture, but also the intricate details when necessary. Imaging Made Simple (IMS) is a robust and versatile (unified) solution that manages all your organizations’ records, documents, and limitless digital files. IMS provides peace of mind in knowing its accessibility to information is protected with the highest levels of security, detailed user permit-able access, and audit tracking. Engineered to install and train in half a day rather than in days or weeks, IMS delivers a fast return on investment without over-exhausting IT resources.
Alliance with the IT department is the key to implementing a document management solution in your organization. Although document management provides great control, search capabilities, and limitless information for the end user; if not implemented and configured properly, it could put a lot of strain on IT manpower, equipment, and budget constraints. Simplistic in design, IMS does not require multiple servers and a lot of hardware. Most organizations do not need to make any new purchases or upgrades. A document management solution must not create problems by disrupting existing infrastructure or by experiencing downtime. It must adhere to open standards and adapt smoothly to your changing environment.
IMS is built upon an open architecture that integrates easily with other mission-critical applications. With demonstrated scalability from single-office to enterprise level implementations, IMS accommodates both an increasing number of users and a high-volume repository growth. Customization “on the fly” allows for in-house changes and additions to be made within minutes. Simplicity is the key in every aspect.
Document Workflow Efficiency Efficiently manage all document files, paper or electronic, for faster retrieval. With IMS Flow, maintain the pace of business processes and alert managers to action and inaction. IMS puts the right tools--and the right information--in the hands of the right people.
Electronic and Paper Documents Manage electronic documents of any type to be viewed and manipulated at any time within its native format. Scan hardcopy documents as Tiff or PDF with annotation capabilities without compromising the document’s integrity. Use one technology system that increases search capability and sharing within work groups or company wide.
Security Protect information from the past, present, and future. User permit-able rights ensure that an organization’s information is secure, not only from outside predators, but from within internal walls and by using audit trails to track any unauthorized use of power.
Cost Reduction in Paper Handling and Storage Space Time is money--retrieve time-sensitive documents within seconds versus hours/days. Reduce paper handling with printing processes by transforming paper to digital images within IMS; capture data streams and images, or automatically create newly designed layout images within IMS. Reduce wasted time looking for misfiled or lost documents, and avoid possibly recreating these irretrievable documents. Reduce unnecessary floor space and overhead for document storage on and off site.
Disaster Recovery IMS provides a new insurance for the most valuable asset never before covered by insurance companies across the globe: your paper. Your digital and paper documents can now be unified and backed up using conventional methods including tape, CD, DVD, and off-site digital storage. If your organization experienced a fire, flood, hurricane, earthquake, or terrorist attack, you can access any information within IMS immediately, by accessing backup files.
|How does IMS work?|
|What is IMS|
|Database vs. Server|
|Illustration of IMS|
|IMS - SMALL OFFICE 4.0|
|IMS - ENTERPRISE 4.0|
|IMS - CLOUD|
|College & University|
|Schools & Districts|
|Law Office or Legal Firms|
|State or Local Government|
|Records Management (continued)|