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There are a multitude of benefits to justify a Document Management System. Click here to see which ones resonate most with you.
Technology has made scanning paper documents easier these days. There are serious limitations to consider if planning to only scan to a PC or server, rather than an actual database.
Looking for a more technical explanation of what a Document Management System is?
As a document management and a content management system continues to become more popular, they have become a must have in some fields especially those in very litigious environments.
Check out this easy to understand illustration of how a Document Management System works.
Fast track basics of what, why, how, and who.
Since 1994, our customers (including the Department of Defense with thousands of users) have enjoyed the simplicity and affordability IMS offers. You, too, can experience this simple-to-use database and our top notch support.
Disaster Recovery IMS provides a new insurance for the most valuable asset never before covered by insurance companies across the globe: your paper. Your digital and paper documents can now be unified and backed up using conventional methods including tape, CD, DVD, and off-site digital storage. If your organization experienced a fire, flood, hurricane, earthquake, or terrorist attack, you can access any information within IMS immediately, by accessing backup files.
Integration IMS is a complete source--one software application for managing physical and digital records as well as capturing paper documents, email, data stream, and other files created and maintained in electronic form. From Microsoft Office products to other Windows based applications, IMS allows for extracting/importing information, images, and digital files, and allows for the export of the same information into email or proprietary software. Many barriers have been reduced by allowing proprietary software to communicate with printers, and either extracting data or converting data/print jobs to an image for importing into IMS.
Filing Procedures IMS helps implement new and more powerful procedures through mandatory metadata acquisition, automated extraction of e-mail metadata, and records freezing to avoid spoliation. IMS enforces record rules while making it both easy and efficient for diverse users to follow your existing policies.
Simplistic Design Simplicity is key in allowing your most non-computer savvy individual in understanding and working around the complete document management store and retrieve process. No fancy bells and whistles, limited options/functionality, and windows based interface for familiarity helps users utilize the core basics of what document management software has to offer.
INCREASED Productivity and Response Time REDUCE Misfiling and Lost Documents Increase retrieval time for time-sensitive documents/information and reduce distractions from others who would have typically requested information your department manages. Greatly reduce lost documents and reproduction time due to vast search capabilities and ultimate OCR Total Text Search for extreme cases. Recreation of a lost document is one of the most typical and time/cost consuming problem end users face.
Manual Data Entry Using Bar Code, Zone OCR, and data extraction; data entry time may be cut in half. Using IMS Import module for large quantities of digital documents and files can have instantaneous indexed fields if a few elements are in place.
|How does IMS work?|
|What is IMS|
|Database vs. Server|
|Illustration of IMS|
|IMS - SMALL OFFICE 4.0|
|IMS - ENTERPRISE 4.0|
|IMS - CLOUD|
|College & University|
|Schools & Districts|
|Law Office or Legal Firms|
|State or Local Government|
|Records Management (continued)|
|Service - Support|