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There are a multitude of benefits to justify a Document Management System. Click here to see which ones resonate most with you.
Technology has made scanning paper documents easier these days. There are serious limitations to consider if planning to only scan to a PC or server, rather than an actual database.
Looking for a more technical explanation of what a Document Management System is?
As a document management and a content management system continues to become more popular, they have become a must have in some fields especially those in very litigious environments.
Check out this easy to understand illustration of how a Document Management System works.
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Fast track basics of what, why, how, and who.
Since 1994, our customers (including the Department of Defense with thousands of users) have enjoyed the simplicity and affordability IMS offers. You, too, can experience this simple-to-use database and our top notch support.
If the phrase “time is money” fits within your industry, then IMS has a solution for you. With needs to improve communications between clients, with other offices and home offices, out among the field representatives, and with vendors, access to information is vital. IMS can help speed up transaction approvals and minimize delays in business procedures by intelligently routing incoming faxes and scans to the appropriate personnel. Automated processes and integration are possible for increasing productivity and response time when communicating with the CRM, portfolio management, and other applications.
Financial Industry
Financial Banking
Benefits:
- Mortgage loan documents
- Applications to journal entries
- Customer loans
- Construction loans
- Cash reports
- Cash letters from other banks
- General ledger spreadsheet
Typical information to manage:
- Shorten Loan Processing
- Improve quality control of paper
- Significantly reduce file storage space
- Annotations: notes, highlights, black-outs
- Reduce time searching through warehouses and microfilm for information/documents
- Departments tracking transaction discrepancies become more efficient and cost effective
- Bank auditing becomes more efficient and less time consuming with little to no paper needed
- Improve compliance with NASD, Sarbanes-Oxley, the USA PATRIOT ACT, SEC, and other mandates
- Eliminate the need for a customer to physically bring all their information back up to the bank for additional transactions
- Prevent the need to duplicate a customer’s existing information when creating new/additional portfolios (no additional paper copies)
- Have access to signature cards, W-8 forms, W-9 Forms, affidavits, legal processes, and other relevant documents that tellers need to respond more effectively to customers; this reduces time and expense of faxing and/or proper destruction of same information